2024-08 | Set Minimum Levels For Assigned Stock Items

Avoid Stock Shortages by Setting Minimum Levels for Your Assigned Stock Items

📲 What's New?

If you're a Timly user, you're likely familiar with the ability to set minimum stock levels for your unassigned items. But what about items that are assigned to specific people, locations, or projects? Good news: you can now set minimum stock levels for assigned items, customized for each assignment.

Example:
Imagine you’ve just received a box of 500 pens. You want to distribute them among various locations, rooms, and employees, each with different minimum stock levels. In Timly, this is possible. Here’s a potential configuration:

250 pens assigned to the supply room at the Edinburgh headquarters, with a minimum of 120 pens
150 pens assigned to the reception at the London office, with a minimum of 50 pens
80 pens assigned to the Sales team, with a minimum of 50 pens
20 pens assigned to the Marketing team, with a minimum of 10 pens

Important to note:
As soon as the minimum stock level is reached, an alert email is automatically sent to the responsible parties. This email indicates that the stock level has hit the defined minimum threshold and provides the current stock level.

🎯 Key Benefits

View all essential information about your stock items on our comprehensive dashboard (see the illustration above). At a glance, you can see the entities your stock items are assigned to, the current stock quantity, the defined minimum quantity, and whether your stock levels are being maintained.
Prevent stock shortages by effectively managing your inventory. Configure stock levels for your assigned items and receive automatic notifications when the minimum threshold is reached.
Optimize your resource allocation based on the specific needs of each department, team, or location.

💡 Why Is This Important?

With this feature, you can ensure that the necessary number of items is always where they need to be. Timly will notify you by email as soon as any of your assigned stock items reach the defined minimum level, allowing you to act swiftly to prevent shortages. This feature supports efficient stock rotation, ensuring that employees, departments, and locations never experience a shortage of essential items.

⚙️ How Does It Work?

From the stock item’s digital file, click ‘Assign to’ and choose the person, location, or project to assign it to.
Click “Checkout” and specify the “Quantity” and “Minimum Quantity” you want for this assigned stock item.
Minimum stock levels can also be set directly on the stock allocation dashboard (refer to the illustration above), as well as from containers, employee profiles, and projects.
Use the stock allocation dashboard to see how many stock items have been assigned, to whom, the current stock level, and whether the minimum stock level is being maintained.

📚 More Resources

Help Center: Planned Bulk Asset Check-Outs
Help Center: Fast Check-Outs with Barcode Scanning